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Version of 24 March 2006
This document is an Appendix to 'A Cost-Profile of Journal-Publishing'
© Xamax Consultancy Pty Ltd, 2005-06
Available under an AEShareNet 
licence or a Creative
Commons 
licence.
This document is at http://www.rogerclarke.com/EC/JP-CP-ASJHC.html
This Appendix presents an indicative cost-profile for a particular kind of journal-publisher.
The organisational category addressed here is an Association that publishes a single journal, in hard-copy but also with an electronic version, primarily as a service to its members, and secondarily for subscribers and (probably on a deferred basis) the general public. The revenue model is based on allocation of a proportion of the membership-fee.
It is not an formally an eJournal, but publishes the Contents of its Issues, probably including Abstracts and (probably with some qualifications) the full text of the articles, on its own web-site.
It is assumed to comprise quarterly Issues, each with 7-8 articles, for a total of 30 articles p.a.
1
| Conception and articulation of the journal's name, scope, philosophy and modus operandi | Undertaken by senior academics |
| 2 | Preliminary negotiations within the intellectual community | Undertaken by senior academics |
| 3 | Preliminary negotiations with potential providers of operational resources | Undertaken by senior academics |
| 4 | Preliminary negotiations with potential providers of infrastructure | Undertaken by senior academics |
| 5 | Acquisition of investment and working capital | Undertaken by senior academics |
| 6 | Appointment of Board, Editor and Editorial Committee(s) | Undertaken by senior academics |
| 7 | Accumulation of Referees List | Undertaken by senior academics |
| 8 | Acquisition of infrastructure | Undertaken by senior academics, with some support from Association executives, and with the Web-site run probably using gratis, open source tools |
| 9 | Acquisition of operational resources | Undertaken by senior academics, but probably with a budget for an Assistant to the Editor |
| 10 | Acquisition of intellectual property (logos, trademarks, copyrights, licences) | Undertaken by senior academics, with some support from Association executives |
| 11 | Preparation of formal components of the printed journal and web-site | Undertaken by senior academics, with some support from Association executives |
| 12 | Preparation of web-site | Supervised by senior academics, with some support from Association executives, and undertaken by junior academics or students |
| 13 | Announcement to the community | Undertaken by senior academics |
| 14 | Issue of initial calls for papers | Undertaken by senior academics |
1
| Receipt, acknowledgement and management | Editor, Editorial Committee and Referees, supported by a
paid
assistant, and possibly also by junior academics or students $12,000 p.a., equivalent to $3,000 per Issue or $400 per article |
| 2 | Conduct and management of the assessment process | Editor, Editorial Committee and Referees, generally gratis, but possibly with an honorarium for the Editor, and possibly allowances, free advertising or similar partial recompense |
1 | Production-editing | Partly by the Editor or a member of the Editorial
Committee, partly by junior academics or students, and partly for-fee by an
outsourced service provider $10,000 p.a., equivalent to $2,500 per Issue or $330 per article |
| 2 | Cataloguing | Partly by the Editor or a member of the Editorial Committee, and partly by junior academics or students |
1 | Editorial | Effort by the Editor |
| 2 | Production-editing | Partly by the Editor or a member of the Editorial Committee, partly by junior academics or students, and partly for-fee by an outsourced service provider, but included above |
| 3 | Production | For hard-copy issues, for-fee by an outsourced service
provider Assuming 10,000 copies per Issue and $1.50 per tome, then $60,000 p.a., equivalent to $15,000 per Issue or $2,000 per article For the Web-site, by the Editor, partly supported by a junior academic or student, and partly by an outsourced service provider $5,000 p.a., equivalent to $1,250 per Issue or $250 per article |
| 4 | Protection | None |
| 5 | Distribution | For-fee by an outsourced service provider Assuming 10,000 copies per Issue, then $20,000 p.a., equivalent to $5,000 per Issue or $700 per article |
1 | Marketing | Limited, undertaken primarily by senior academics, with
some for-fee support from an outsourced service provider $5,000 p.a., equivalent to $1,250 per Issue or $170 per article |
| 2 | Customer relationship management | An Association responsibility and cost |
| 3 | Archive management | Dependent on libraries and on the Association |
| 4 | Indexing | Dependent on indexing services and on commercial search-engines such as Google, or using an on-site search-engine, probably open-source and gratis |
| 5 | Governance | Undertaken by the Editor and Editorial Committee, in conjunction with Association executives |
1 | Editor and Editorial Committee(s) | Undertaken by senior academics |
| 2 | A pool of referees | Undertaken by senior academics |
| 3 | Communications channels | Arranged by senior academics, supported by junior academics or students |
| 4 | Norms for communications and formatting | Undertaken by senior academics |
| 5 | Production facilities | Undertaken by the Editor and Editorial Committee, in conjunction with Association executives | 6 | Subscription-list facilities | Undertaken by the Editor and Editorial Committee, in conjunction with Association executives |
| 7 | Distribution mechanisms | Undertaken by the Editor and Editorial Committee, in conjunction with Association executives |
1 | Interest on investment capital | Very little |
| 2 | Interest on working capital | Very little |
| Establishment | Nil |
| Operations – Submission-Related | $12,000 p.a., equivalent to $3,000 per Issue or $400 per article |
| Operations – Article-Related | $10,000 p.a., equivalent to $2,500 per Issue or $330 per article |
| Operations – Issue-Related | $85,000 p.a., equivalent to $21,250 per Issue or $2,850 per article |
| Operations – Generic | $5,000 p.a., equivalent to $1,250 per Issue or $170 per article |
| Infrastructure Maintenance | Negligible |
| Financial | Negligible |
| TOTAL | $112,000 p.a., $28,000 per Issue or $3,750 per article |
The undertaking is funded from the membership fees paid by Members of the Association, perhaps to some extent offset by non-member subscriptions (particularly libraries and other institutions) and advertising. For an Association of 10,000 Members, the publishing costs of the journal are up to about $11 p.a. (of a fee of perhaps $300).
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The content and infrastructure for these community service pages are provided by Roger Clarke through his consultancy company, Xamax. From the site's beginnings in August 1994 until February 2009, the infrastructure was provided by the Australian National University. During that time, the site accumulated close to 30 million hits. It passed 65 million in early 2021. Sponsored by the Gallery, Bunhybee Grasslands, the extended Clarke Family, Knights of the Spatchcock and their drummer |
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Created: 31 March 2005 - Last Amended: 24 March 2006 by Roger Clarke - Site Last Verified: 15 February 2009
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